How to migrate

Open Quick Capture with Option Space, and press Cmd+G to activate Smart Capture. From there, you can either take a screenshot with Cmd+Shift+4 or copy and paste your tasks into Aftertone. Press Enter and Smart Capture will generate structured tasks instantly — titles, projects, and tags assigned automatically.

What to bring across

Bring tasks that have a due date in the next 30 days. Bring the projects you are actively working on right now. Leave everything else where it is for the moment. You can always pull more across later using Smart Capture, but starting with a clean inbox is faster and easier than starting with 200 tasks to sort through.

What to leave behind

Leave your completed task history. Aftertone builds your history through the weekly report from the moment you start. You do not need your old completion data inside Aftertone. Also leave any someday lists — ideas without deadlines or committed projects.

Coming from Todoist

Quick Capture (Option Space) works the same as Todoist Quick Add, including project tagging at the time of capture. The Calendar view replaces the habit of reviewing your list every morning. Instead of reading through tasks and deciding what to do, you drag them onto time slots in the calendar and decide when. That is the difference between a list and a plan.

To migrate: open Todoist, filter for active tasks, select all, copy the list, and paste into Quick Capture with Smart Capture. Your tasks arrive in your inbox ready to schedule.

Coming from Sunsama

Your daily planning ritual carries over almost directly — Sunsama and Aftertone are built around the same morning habit. The difference is what happens after you plan. Aftertone's Focus Mode keeps you inside the work with a single-task screen and a blurred background, rather than sending you back to a planning tool between tasks. If you found yourself reopening Sunsama mid-session to check what was next, that stops immediately.

The daily and weekly Aftertone reports replace Sunsama's daily review as your primary feedback loop — instead of reviewing just each day individually, you get a full picture of the week: flow sessions, peak day, and a work timeline showing exactly when serious work happened.

To migrate: in Sunsama, open your task backlog, select your active tasks, copy them, and paste into Quick Capture with Smart Capture.

Coming from Motion

Motion schedules for you. Aftertone lets you schedule intentionally. If you felt like Motion removed your sense of ownership over the day — tasks moving around without your input, a calendar you did not recognise by lunchtime — this is the version where you get it back.

The trade-off is that intentional scheduling takes about 10 minutes each morning. Most people who come from Motion find they prefer it within the first week. The plan you built yourself is one you actually follow. Your first morning in Aftertone, time block your day manually before anything else opens.

To migrate: Motion's tasks do not export cleanly, but a screenshot of your task panel or a copy-paste of your active list into Smart Capture will pull across everything worth keeping.

Coming from Notion

Keep Notion. Aftertone is not trying to replace your knowledge base. Notion is where your documentation, notes, and project context live. Aftertone is where the tasks that come out of that work get scheduled and executed. The two sit comfortably alongside each other.

The practical setup most people land on: Notion for anything you need to reference or write, Aftertone for anything with a deadline or a committed time block. When a Notion page generates a list of action items, paste it into Quick Capture with Smart Capture and they land in your inbox ready to schedule in seconds.

Coming from Linear

Linear handles sprint tracking and team visibility. Aftertone handles your personal day inside that work — deciding which issues you are actually working on today, in what order, and for how long. To migrate, screenshot your Linear board or copy your active issues and paste into Quick Capture with Smart Capture.

Coming from Things 3

Things 3 leaves out the time layer by design. Aftertone adds it — your tasks and your calendar in one place, so you stop manually copying tasks across every morning. To migrate: open Things 3, go to Today or Upcoming, copy your active tasks, and paste into Quick Capture with Smart Capture.

Coming from Asana

Asana tracks work across teams. Aftertone tracks what you personally are doing and when. You do not need to leave Asana — use it for team visibility and project tracking, and use Aftertone as the layer where your assigned tasks become personal time blocks.

To migrate: filter Asana for tasks assigned to you, copy the list, and paste into Quick Capture with Smart Capture.

Coming from ClickUp

ClickUp tries to do everything. The result is a tool that requires significant maintenance to keep usable. Aftertone does one thing: helps you protect your time and execute deliberately. The reduction in complexity is the key difference.

To migrate: take a screenshot of your ClickUp task list or copy your active tasks and paste into Quick Capture with Smart Capture. Start with this week's work only. Do not try to move your entire ClickUp workspace across on day one — that is exactly the kind of migration that takes a week and leaves you maintaining two systems. Start small, build from there.

👉 Try it now — Open Quick Capture with Option Space, press Cmd+G and paste your current task list.