⭐ Intelligence plan — Both features on this page are only available on the Intelligence plan. Upgrade at any time in Profile.

Auto Task Capture

Auto Task Capture reads a block of text — meeting notes, a long email, a project brief — and extracts structured tasks from it automatically. Instead of creating tasks one by one, you paste the text and Aftertone generates a list of action items ready to review and add to your inbox.

How to use it

1. Copy the text you want to extract tasks from.

2. Open Quick Capture with Option Space and press Command G, or click the Auto Capture button in the planning view.

3. Paste the text into the capture panel and click Extract.

4. Aftertone shows you a list of suggested tasks. Review them, edit any titles that need adjusting, and click Add to Inbox.

Using a screenshot instead of pasted text

Open Quick Capture with Option Space, press Command G to open AI Extract, then paste or drag a screenshot in. This works for content you cannot copy as text, such as a PDF or a screen share.

What the AI extracts

Aftertone looks for action items, commitments, and deliverables in the text. It ignores context and background that is not actionable. Each suggested task gets a title and, where the text makes it clear, a suggested project and due date.

Auto Project Tagging

When a new task lands in your inbox — whether captured manually or via AI Extract — Aftertone compares it against your existing projects and past tagging history, then assigns the project it thinks is most likely. In most cases it gets it right without you doing anything.

Correcting a tag

Click the project label on any task in the inbox. A dropdown shows your full project list. Select the correct project. Aftertone learns from each correction and becomes more accurate over time. Most users find it reliable enough to leave alone after 10 to 14 days.

Writing better project descriptions

The description you give a project directly affects tagging accuracy. A specific description gives the AI something to match against: "Product design and UI/UX work for the Aftertone app" is specific enough to catch relevant tasks. "Design" is too vague and leads to mismatches. Edit project descriptions in the sidebar → Projects settings.

💡 Tip — Keep your project count between 5 and 8. More than 10 projects noticeably reduces tagging accuracy.

👉 Try it now — Find a long email or set of meeting notes, open Quick Capture with Option Space, paste the text, and press Command G. Review the suggested tasks and add the ones that are real.