Some work happens every week without fail. Your Monday planning session. The Friday client update. The daily standup notes. Creating these manually each time is friction that adds up. Recurring tasks remove it — set the task once, and Aftertone adds it to your inbox on schedule automatically.

How to create a recurring task

Create a task as normal, then open the task detail panel by clicking on it. Find the Repeat field and choose your schedule — daily, weekly on specific days, monthly, or a custom interval. Set the start date if you want the recurrence to begin in the future. Save the task and Aftertone takes it from there.

Recurring tasks appear in your inbox on the day they are due, ready to schedule like any other task. They do not appear on your calendar until you give them a time block.

Scheduled and unscheduled recurring tasks

Recurring tasks work for both unscheduled and scheduled tasks. An unscheduled recurring task lands in your inbox each time it is due and waits for you to give it a time block during your morning planning. A scheduled recurring task is automatically placed into the same time block each time — useful for fixed commitments like a daily review or a weekly team check-in that always happens at the same time.

💡 Tip — Use unscheduled recurring tasks for work that recurs regularly but does not always happen at the same time. Use scheduled recurring tasks for commitments with a fixed time that never moves.

What to use recurring tasks for

Recurring tasks work best for work that is genuinely repetitive and has a consistent scope. Weekly reports, daily planning sessions, regular client check-ins, invoice runs, team standups. The test is simple: if you would create this task from scratch every week and it would always look the same, it should be recurring.

Do not use recurring tasks for work that looks different every time even if it happens regularly. A weekly strategy review where the agenda changes is better as a calendar event. A monthly project that involves different deliverables each time is better as individual tasks created when the scope is clear.

Completing a recurring task

Completing an instance marks it as done and schedules the next one automatically. Completions appear in your weekly report like any other task.

Editing or stopping a recurring task

Click on any instance of a recurring task to open the detail panel. You can edit just that instance — changing the title, notes, or time block without affecting future occurrences — or edit all future instances if the recurring task itself needs to change. To stop a recurring task entirely, open it and set the recurrence to None. Aftertone will not create any further instances.

⚠️ Note — Editing a single instance of a recurring task does not affect the rest of the series. If you want to change the recurring task permanently, choose Edit all future instances when prompted.

👉 Try it now — Find one task you create manually every week and turn it into a recurring task. Open it, set the repeat schedule, and save it. The next time that day arrives, it will already be in your inbox waiting.