Using Capacities for Tasks? Here's What's Missing
Written By The Aftertone Team
Why people leave Capacities
Capacities is a linked note-taking tool built around typed objects. The ceiling for task management is the same as Notion and Logseq: the system requires ongoing maintenance, and the execution layer -- scheduling, focus protection, weekly review -- is left entirely to the user.
How to cancel Capacities
In Capacities, go to Settings, then Subscription, and cancel from there.
Go to Capacities billing settings
What to look for in a Capacities alternative
The right replacement depends on why Capacities stopped working for you:
If you need better calendar integration. Look for a tool where tasks and calendar live in the same view — not two separate apps you have to manually sync.
If you need less manual overhead. Auto-scheduling (where the tool suggests a plan and you confirm it) cuts the time spent maintaining your system. Avoid tools that reschedule without your input.
If you need clearer output data. A weekly report that shows whether your protected time produced real work is more useful than a productivity score or a streak counter.
What Aftertone does differently
Aftertone handles what Capacities doesn't. Auto Plan schedules the week, the Focus Screen runs the session, and the weekly report shows your actual focus hours. Keep Capacities for knowledge management. Use Aftertone for the execution layer.
How to get your data out of Capacities
Step 1. Capacities stores tasks inside object types. Navigate to your task object type and export or copy your open items.
Step 2. Paste them into Aftertone's Smart Capture.
Capacities is strong for networked knowledge — keep it for that. Aftertone adds the calendar-integrated execution layer Capacities doesn't have.
How to set up Aftertone
2. Download Aftertone. Free 14-day trial at aftertone.io/get-started. No card required.
3. Connect Google Calendar. Your existing events pull in immediately. Your calendar and tasks are now in one view.
4. Plan your first week. Use Auto Plan to schedule your tasks. The weekly report will tell you at the end of the week whether it worked.
Full migration guide: aftertone.io/university/coming-from-another-tool
Frequently asked questions
How do I cancel Capacities?
In Capacities, go to Settings, then Subscription, and cancel from there. Direct link: https://app.capacities.io/settings/subscription
How do I export my data from Capacities?
Most Capacities data can be exported from Settings or as a CSV. Once exported, paste your task list into Aftertone's Smart Capture and it structures everything automatically. See aftertone.io/university/coming-from-another-tool for a step-by-step guide.
Is there a free trial for Aftertone?
Yes. 14 days, no card required. Download at aftertone.io/get-started.
What does Aftertone do that Capacities doesn't?
Aftertone handles what Capacities doesn't. Auto Plan schedules the week, the Focus Screen runs the session, and the weekly report shows your actual focus hours. Keep Capacities for knowledge management. Use Aftertone for the execution layer.
Try Aftertone free -- 14 days, no card required
See the full comparison: Aftertone vs other productivity tools
